--- title: Toodledo for Business — Collaborative Task Management for Small Teams description: "Collaborative task management for teams of 5–50: shared folders with per-person permissions, saved searches, file attachments, reminders and an activity log. From $1,800/yr for 10 users." image: https://info.toodledo.com/hubfs/info-site-2026/toodledo-og-1200x630.png --- [Toodledo](https://info.toodledo.com/main?hsLang=en) - Product Tools [TasksFolders, subtasks, priorities, repeats, alarms](https://info.toodledo.com/main/tasks?hsLang=en) [NotesLong-form notes, organized in folders](https://info.toodledo.com/main/notes?hsLang=en) [ListsCustom multi-column lists, 20+ column types](https://info.toodledo.com/main/lists?hsLang=en) [OutlinesUnlimited-depth hierarchical outlines](https://info.toodledo.com/main/outlines?hsLang=en) [HabitsDaily tracking with auto-updating charts](https://info.toodledo.com/main/habits?hsLang=en) More [Productivity toolsHotlist, Scheduler, Goals, Statistics, Timer](https://info.toodledo.com/main/productivity-tools?hsLang=en) [CollaborationShare, assign, workspaces, alerts](https://info.toodledo.com/main/collaboration?hsLang=en) [Mobile & synciOS, Android, desktop, automatic sync](https://info.toodledo.com/main/mobile-apps?hsLang=en) [Integrations & APICalendar sync, 50+ apps, import/export](https://info.toodledo.com/main/integrations?hsLang=en) [Security & privacySSL, encryption at rest, 2-step auth](https://info.toodledo.com/main/security?hsLang=en) - Solutions By role [Teams & business](https://info.toodledo.com/business) [Law firms](https://info.toodledo.com/law-firm?hsLang=en) [Accounting firms](https://info.toodledo.com/accounting-firm?hsLang=en) [Service companies](https://info.toodledo.com/servicecompanies?hsLang=en) [Executives](https://info.toodledo.com/toodledo-for-executives?hsLang=en) [Freelancers](https://info.toodledo.com/toodledo-for-freelancers?hsLang=en) [Non-profits](https://info.toodledo.com/toodledo-for-non-profit?hsLang=en) By method [Getting Things Done (GTD)](https://info.toodledo.com/gtd?hsLang=en) [Toodledo for ADHD](https://info.toodledo.com/adhd?hsLang=en) [Migrate from Todoist](https://info.toodledo.com/migrate-from-todoist?hsLang=en) [What is Toodledo?](https://info.toodledo.com/what-is-toodledo?hsLang=en) [Affiliate program](https://info.toodledo.com/affiliates?hsLang=en) - [Pricing](https://info.toodledo.com/main/pricing?hsLang=en) - Resources [Help center](https://info.toodledo.com/main/help?hsLang=en) [Support](https://info.toodledo.com/main/support?hsLang=en) [Documentation](https://www.toodledo.com/info/index.php) [Community forums](https://www.toodledo.com/forums/index.php) [Blog](https://blog.toodledo.com/?hsLang=en) [Developer API](https://info.toodledo.com/main/developers?hsLang=en) [Newsletter](https://info.toodledo.com/main/newsletter?hsLang=en) [About Toodledo](https://info.toodledo.com/main/about?hsLang=en) [Sign in](https://www.toodledo.com/signin.php) [Start free](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=nav) [Toodledo](https://info.toodledo.com/main?hsLang=en) / Solutions / Teams & business Solutions · Teams & business # One shared workspace for the whole team. Toodledo for Business gives small teams one place for tasks, notes, outlines, lists and habits — with the sorting, filtering and permission controls that basic to-do apps leave out and enterprise project platforms overcharge for. [Start a free team trial](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=business)[Talk to us about pricing](https://info.toodledo.com/business#contact) Trusted by 3+ million people since 2004 · No credit card · Cancel anytime **5–50**people per team **3**permission levels **10 GB+**file storage **2004**serving teams since What's included ## Everything in Standard, plus what teams need. Toodledo for Business adds collaboration and capacity features on top of the full Standard plan. ### Advanced sorting & filtering Saved searches with AND/OR logic across any attribute. Each view keeps its own sort. Show or hide future and completed tasks, filter by context or tag, and a customizable Hotlist that surfaces what matters now. ### Custom task attributes Folder, context, tags, goal, location, 5 priority levels, 10 GTD-style statuses, star, start and due dates, due time, repeat, time estimate, subtasks and notes — built in, no setup. ### File attachments Attach files directly to tasks with 10 GB+ of team storage. Attachments travel with the task when it is assigned or shared. ### Reminders everywhere Email and mobile push reminders, location-based alerts on iOS and Android, custom alarm offsets per task, and notifications when a shared task changes. ### Team collaboration Shared folders with view / assign / edit permission per collaborator. Joint tasks that sync edits. Workspaces to manage a teammate's list. Reassignment and an activity log of who changed what. ### Capacity & support Add tasks via email, the Scheduler, full Lists, Outlines and Habits with no item limits, full task history, priority support and custom integrations on request. How it compares ## Built-in depth, without the per-seat tax. | Capability | Toodledo for Business | Asana (Starter) | Todoist (Business) | ClickUp (Unlimited) | Microsoft To Do | | --- | --- | --- | --- | --- | --- | | Task attributes | 14 built in, no setup | Custom fields (manual setup) | Priority + labels only | Custom fields (manual setup) | Minimal | | Saved searches / filters with AND-OR logic | Yes | Basic filters | Basic filters | Yes | No | | File attachments | Yes, 10 GB+ | Yes | Yes (25 MB/file) | Yes | Yes | | Reminders | Email + push + location | Email + push | Email + push + location | Email + push | Push | | Per-person permission levels on shared work | 3 (view / assign / edit) | 2 (edit / comment) | 2 (edit / comment) | Role-based | No | | Subtasks | 1 level, with full task attributes | Multi-level | 1 level | Multi-level | 1 level (steps) | | Notes, outlines, lists, habits in the same account | Yes | Docs only | No | Docs only | No | | Flexible recurring tasks (from due date or completion) | Yes | Basic | Basic | Basic | Flagged email only | | Pricing model | $1,800/yr for first 10 users; extra seats by volume | ~$11/user/mo | ~$6/user/mo | ~$7/user/mo | Free with M365 | Feature availability for a team of five, based on each vendor's published plans. Who it's for ## Professional-services teams of 5 to 50. ### [Accounting & bookkeeping firms One folder per client, recurring tasks for monthly close and filing deadlines, saved searches for “everything due this week by preparer”, and attachments on the task instead of in email. Toodledo for accounting firms →](https://info.toodledo.com/accounting-firm?hsLang=en) ### [Law firms & legal teams Matters as folders, deadlines with reminders, private folders for sensitive work, and per-person permissions so paralegals can assign without editing partner tasks. Toodledo for law firms →](https://info.toodledo.com/law-firm?hsLang=en) ### [Service companies & franchises Jobs as tasks, crews as collaborators, time tracking per job and templates for the work you do every week — from restoration crews to field service teams. Toodledo for service companies →](https://info.toodledo.com/servicecompanies?hsLang=en) From our users ## Chosen for the long haul. ★★★★★ "Toodledo has become my favorite productivity tool that’s perfect for small business owners and their teams no matter what the industry." TU **Toodledo user**Small-business owner ★★★★★ "I have been a user of Toodledo for over a decade. I've implemented the GTD structure within the app. The structure of the todo list with the ability to create folders/projects is awesome." CT **Cstommy**App Store review ★★★★★ "If you are a high performance professional, juggling work and home responsibilities, tracking tasks related to multiple projects, and have recurring daily, weekly, and monthly tasks — there's nothing else that can beat it." BB **Bill Bruck**App Store review Frequently asked questions ## Common questions. How much does Toodledo for Business cost? The Business base plan is $1,800 per year and covers your first 10 users. Additional seats are priced by volume (larger teams pay less per seat), and an optional white-glove onboarding package is a one-time $1,000. It includes everything in Standard plus team collaboration, 10 GB+ file storage, add-tasks-via-email, the Scheduler, full Lists, Outlines and Habits, full history, priority support and custom integrations on request. Can I control who can view, assign or edit shared tasks? Yes. Each collaborator gets one of three permission levels — view only, view and assign new tasks, or full edit — and you choose which folders each person can access. Folders, contexts or goals can be marked private so they are never shared. Does Toodledo for Business work on mobile? Yes. Native iOS and Android apps with offline access, push and location-based reminders and full sync with the web app. Shared folders, joint tasks and attachments are all available on mobile. Which task attributes and filters are included? More than a dozen attributes — folder, context, tags, goal, priority, status, star, start date, due date, due time, time estimate, length, location and repeat — combinable with AND/OR logic in saved searches that each team member can build and reuse against shared folders. Is it a fit for accounting, law or consulting firms? Yes. Business is designed for professional-services teams of roughly 5 to 50 people that run on recurring client work and need detailed task attributes, saved searches per client or matter, file attachments and reminders — without the overhead of an enterprise project-management platform. How do we get started? Start a free team trial, or fill in the form below and we'll put together a plan and walk your team through setup. Talk to us ## Give your team one place for tasks, context and deadlines. Start a free trial for your first few teammates, or tell us about your team and we'll put together a plan. - Free team trial — no credit card - White-glove onboarding available - Priority support for every seat - Prefer to talk? [Book a 20-minute call](https://meetings.hubspot.com/hasnain-khimji) ### Request a team trial Tell us about your team and we'll set up a trial sized for you — usually within one business day. ## Give your team one place for tasks, context and deadlines. Start a free team trial today. Grow into Business when the team does. [Start a free team trial](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=business-cta)[Talk to us](https://info.toodledo.com/business#contact) Free plan available · No credit card · Export your data anytime [Toodledo](https://info.toodledo.com/main?hsLang=en) Tasks, notes, lists, outlines and habits in one flexible workspace — trusted by 3+ million people since 2004. [![Download on the App Store](https://info.toodledo.com/hubfs/info-site-2026/app-store-badge.svg)](https://apps.apple.com/us/app/toodledo-next-generation-app/id1615853505)[![Get it on Google Play](https://info.toodledo.com/hs-fs/hubfs/info-site-2026/google-play-badge-v2.png?width=140&height=54&name=google-play-badge-v2.png)](https://play.google.com/store/apps/details?id=com.toodledo) #### Product - [Tasks](https://info.toodledo.com/main/tasks?hsLang=en) - [Notes](https://info.toodledo.com/main/notes?hsLang=en) - [Lists](https://info.toodledo.com/main/lists?hsLang=en) - [Outlines](https://info.toodledo.com/main/outlines?hsLang=en) - [Habits](https://info.toodledo.com/main/habits?hsLang=en) - [Productivity tools](https://info.toodledo.com/main/productivity-tools?hsLang=en) - [Collaboration](https://info.toodledo.com/main/collaboration?hsLang=en) - [Mobile apps & sync](https://info.toodledo.com/main/mobile-apps?hsLang=en) - [Integrations & API](https://info.toodledo.com/main/integrations?hsLang=en) - [Security](https://info.toodledo.com/main/security?hsLang=en) - [Pricing](https://info.toodledo.com/main/pricing?hsLang=en) #### Solutions - [Teams & business](https://info.toodledo.com/business) - [Law firms](https://info.toodledo.com/law-firm?hsLang=en) - [Accounting firms](https://info.toodledo.com/accounting-firm?hsLang=en) - [Service companies](https://info.toodledo.com/servicecompanies?hsLang=en) - [Executives](https://info.toodledo.com/toodledo-for-executives?hsLang=en) - [Freelancers](https://info.toodledo.com/toodledo-for-freelancers?hsLang=en) - [Non-profits](https://info.toodledo.com/toodledo-for-non-profit?hsLang=en) - [GTD](https://info.toodledo.com/gtd?hsLang=en) - [ADHD](https://info.toodledo.com/adhd?hsLang=en) - [Migrate from Todoist](https://info.toodledo.com/migrate-from-todoist?hsLang=en) #### Resources - [Help center](https://info.toodledo.com/main/help?hsLang=en) - [Support](https://info.toodledo.com/main/support?hsLang=en) - [Documentation](https://www.toodledo.com/info/index.php) - [Video tutorials](https://www.toodledo.com/info/videos.php) - [Forums](https://www.toodledo.com/forums/index.php) - [Blog](https://blog.toodledo.com/?hsLang=en) - [Developers](https://info.toodledo.com/main/developers?hsLang=en) - [Third-party apps](https://www.toodledo.com/tools/directory.php) - [Newsletter](https://info.toodledo.com/main/newsletter?hsLang=en) #### Company - [About](https://info.toodledo.com/main/about?hsLang=en) - [Contact](https://info.toodledo.com/main/contact?hsLang=en) - [Press](https://www.toodledo.com/info/press.php) - [Affiliates](https://info.toodledo.com/affiliates?hsLang=en) - [Privacy](https://www.toodledo.com/info/privacy.php) - [Terms](https://www.toodledo.com/info/terms.php) - [Sign in](https://www.toodledo.com/signin.php) - [Create account](https://www.toodledo.com/signup.php) © 2004–2026 Toodledo · Centurion Ventures I, LLC[Privacy](https://www.toodledo.com/info/privacy.php)[Terms](https://www.toodledo.com/info/terms.php)[Security](https://info.toodledo.com/main/security?hsLang=en) ```json { "@context" : "https://schema.org", "@id" : "https://info.toodledo.com/business#webpage", "@type" : "WebPage", "description" : "Toodledo for Business: collaborative task management software with advanced sorting and filtering, custom task attributes, file attachments, reminders, and shared folders with per-person permissions. 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