---
title: Toodledo Features — Hotlist, Scheduler, Subtasks, Tags, Contexts & More
description: "Every Toodledo feature at a glance: Hotlist, Scheduler, subtasks, tags, contexts, repeating tasks, reminders, filters, saved searches, sharing and more."
image: https://info.toodledo.com/hubfs/info-site-2026/toodledo-og-1200x630.png
---

[Toodledo](https://info.toodledo.com/main?hsLang=en)

- Product
  
  Tools
  
  [TasksFolders, subtasks, priorities, repeats, alarms](https://info.toodledo.com/main/tasks?hsLang=en) [NotesLong-form notes, organized in folders](https://info.toodledo.com/main/notes?hsLang=en) [ListsCustom multi-column lists, 20+ column types](https://info.toodledo.com/main/lists?hsLang=en) [OutlinesUnlimited-depth hierarchical outlines](https://info.toodledo.com/main/outlines?hsLang=en) [HabitsDaily tracking with auto-updating charts](https://info.toodledo.com/main/habits?hsLang=en)
  
  More
  
  [Productivity toolsHotlist, Scheduler, Goals, Statistics, Timer](https://info.toodledo.com/main/productivity-tools?hsLang=en) [CollaborationShare, assign, workspaces, alerts](https://info.toodledo.com/main/collaboration?hsLang=en) [Mobile & synciOS, Android, desktop, automatic sync](https://info.toodledo.com/main/mobile-apps?hsLang=en) [Integrations & APICalendar sync, 50+ apps, import/export](https://info.toodledo.com/main/integrations?hsLang=en) [Security & privacySSL, encryption at rest, 2-step auth](https://info.toodledo.com/main/security?hsLang=en)
- Solutions
  
  By role
  
  [Teams & business](https://info.toodledo.com/business?hsLang=en) [Law firms](https://info.toodledo.com/law-firm?hsLang=en) [Accounting firms](https://info.toodledo.com/accounting-firm?hsLang=en) [Service companies](https://info.toodledo.com/servicecompanies?hsLang=en) [Executives](https://info.toodledo.com/toodledo-for-executives?hsLang=en) [Freelancers](https://info.toodledo.com/toodledo-for-freelancers?hsLang=en) [Non-profits](https://info.toodledo.com/toodledo-for-non-profit?hsLang=en)
  
  By method
  
  [Getting Things Done (GTD)](https://info.toodledo.com/gtd?hsLang=en) [Toodledo for ADHD](https://info.toodledo.com/adhd?hsLang=en) [Migrate from Todoist](https://info.toodledo.com/migrate-from-todoist?hsLang=en) [What is Toodledo?](https://info.toodledo.com/what-is-toodledo?hsLang=en) [Affiliate program](https://info.toodledo.com/affiliates?hsLang=en)
- [Pricing](https://info.toodledo.com/main/pricing?hsLang=en)
- Resources
  
  [Help center](https://info.toodledo.com/main/help?hsLang=en) [Support](https://info.toodledo.com/main/support?hsLang=en) [Documentation](https://www.toodledo.com/info/index.php) [Community forums](https://www.toodledo.com/forums/index.php) [Blog](https://blog.toodledo.com/?hsLang=en) [Developer API](https://info.toodledo.com/main/developers?hsLang=en) [Newsletter](https://info.toodledo.com/main/newsletter?hsLang=en) [About Toodledo](https://info.toodledo.com/main/about?hsLang=en)

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[Toodledo](https://info.toodledo.com/main?hsLang=en) / Features

Feature directory

# Flexible enough to work your way.

Customize Toodledo to match your workflow. Every feature of the full web app, at a glance — pick the ones you need and switch off the rest.

[Start free](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=features)[Sign in](https://www.toodledo.com/signin.php)

All 20

Plan & schedule

Organize

Find & focus

Share & grow

### [Hotlist Shows the tasks Toodledo considers most important right now. Tailor it by due date, priority, star or status (customizing needs Standard or higher). - **Works best with** Priority, Due dates - **Ideal for** Knowing what to do next Tasks Learn more →](https://info.toodledo.com/main/productivity-tools?hsLang=en#hotlist)

### [Plus+ Scheduler Scans your tasks and suggests the most important one you can finish in the time you have available. - **Works best with** Length, Timer - **Ideal for** Fitting work into free time Tasks Learn more →](https://info.toodledo.com/main/productivity-tools?hsLang=en#scheduler)

### [Due & Start Dates Set start and due dates, with optional times and reminders, to keep a tight schedule. - **Works best with** Reminders - **Ideal for** Keeping a tight schedule Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en)

### [Repeat Schedule tasks to recur on any pattern, with completion either optional or required. - **Ideal for** Chores and routines you can’t forget Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#repeating)

### [Reminders Get an alert before a task is due, on your phone, in your browser or by email. - **Works best with** Due dates - **Ideal for** Remembering everything right on time TasksHabits Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#alarms)

### [Folders Group tasks and notes into folders for general organization, specific projects or areas of focus. - **Ideal for** Organization TasksNotes Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#folders)

### [Tags Add keyword labels to tasks, then show or hide them with filters. - **Works best with** Filters - **Ideal for** Getting organized Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#tags)

### [Contexts Label tasks by where or how you can do them, the GTD way, so you see only what’s doable now. - **Works best with** GTD, Filters - **Ideal for** Staying focused Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#contexts)

### [Standard+ Subtasks Break multi-step work into smaller items you can reorder or show inline. - **Ideal for** Projects with many steps Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#subtasks)

### [Priority Assign priority levels that make tasks visually distinct, shape the Hotlist and drive sorting. - **Works best with** Filters, Hotlist - **Ideal for** Focusing on what matters Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#priority)

### [Stars Toggle a star on any item, for any reason, to make it stand out. - **Ideal for** A personal marker you define TasksLists Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#stars)

### [Status Track each task’s current state, and hide deferred or set-aside tasks until you need them. - **Works best with** Filters - **Ideal for** Waiting, next and someday work Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en)

### [Filter Hide what isn’t relevant right now by priority, due date, context, tag or status. - **Works best with** Context, Tag, Status, Priority - **Ideal for** Staying focused TasksListsOutlines Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#filter)

### [Sort Order items by up to three criteria so the most important ones appear first. - **Ideal for** Prioritization TasksNotesLists Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#filter)

### [Standard+ to save Saved Search Build simple or complex searches and save them for quick reuse. - **Works best with** Batch Edit - **Ideal for** Power users Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en#search)

### [Batch Edit Apply the same change to many tasks at once and save time on large lists. - **Works best with** Saved Search - **Ideal for** Power users Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en)

### [Smart Add Create a task with its details in one step, using /tag, /context and /folder prefixes and plain-language dates. - **Ideal for** Adding a bunch of tasks quickly Tasks Learn more →](https://info.toodledo.com/main/tasks?hsLang=en)

### [Sharing Share tasks, lists and outlines with others and assign work to team members. - **Ideal for** Teams, families and clients TasksListsOutlines Learn more →](https://info.toodledo.com/main/collaboration?hsLang=en#share)

### [Goals Link completed tasks to personal goals and track progress with goal chains. - **Ideal for** Staying motivated Tasks Learn more →](https://info.toodledo.com/main/productivity-tools?hsLang=en#goals)

### [Import & Export Bring tasks and other data in from other apps, and export or back up your data so you’re never locked in. - **Ideal for** Data portability TasksNotesOutlinesLists Learn more →](https://info.toodledo.com/main/integrations?hsLang=en#import)

Looking for tools, notes, lists, outlines or habits? Start with the [five-tool overview](https://info.toodledo.com/main?hsLang=en). Plan limits are on the [pricing page](https://info.toodledo.com/main/pricing?hsLang=en).

## Make Toodledo fit your workflow.

Start free, switch on only the features you need, and upgrade when you want subtasks, saved searches or the Scheduler.

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[Toodledo](https://info.toodledo.com/main?hsLang=en)

Tasks, notes, lists, outlines and habits in one flexible workspace — trusted by 3+ million people since 2004.

[![Download on the App Store](https://info.toodledo.com/hubfs/info-site-2026/app-store-badge.svg)](https://apps.apple.com/us/app/toodledo-next-generation-app/id1615853505)[![Get it on Google Play](https://info.toodledo.com/hs-fs/hubfs/info-site-2026/google-play-badge-v2.png?width=140&height=54&name=google-play-badge-v2.png)](https://play.google.com/store/apps/details?id=com.toodledo)

#### Product

- [Tasks](https://info.toodledo.com/main/tasks?hsLang=en)
- [Notes](https://info.toodledo.com/main/notes?hsLang=en)
- [Lists](https://info.toodledo.com/main/lists?hsLang=en)
- [Outlines](https://info.toodledo.com/main/outlines?hsLang=en)
- [Habits](https://info.toodledo.com/main/habits?hsLang=en)
- [Productivity tools](https://info.toodledo.com/main/productivity-tools?hsLang=en)
- [Collaboration](https://info.toodledo.com/main/collaboration?hsLang=en)
- [Mobile apps & sync](https://info.toodledo.com/main/mobile-apps?hsLang=en)
- [Integrations & API](https://info.toodledo.com/main/integrations?hsLang=en)
- [Security](https://info.toodledo.com/main/security?hsLang=en)
- [Pricing](https://info.toodledo.com/main/pricing?hsLang=en)

#### Solutions

- [Teams & business](https://info.toodledo.com/business?hsLang=en)
- [Law firms](https://info.toodledo.com/law-firm?hsLang=en)
- [Accounting firms](https://info.toodledo.com/accounting-firm?hsLang=en)
- [Service companies](https://info.toodledo.com/servicecompanies?hsLang=en)
- [Executives](https://info.toodledo.com/toodledo-for-executives?hsLang=en)
- [Freelancers](https://info.toodledo.com/toodledo-for-freelancers?hsLang=en)
- [Non-profits](https://info.toodledo.com/toodledo-for-non-profit?hsLang=en)
- [GTD](https://info.toodledo.com/gtd?hsLang=en)
- [ADHD](https://info.toodledo.com/adhd?hsLang=en)
- [Migrate from Todoist](https://info.toodledo.com/migrate-from-todoist?hsLang=en)

#### Resources

- [Help center](https://info.toodledo.com/main/help?hsLang=en)
- [Support](https://info.toodledo.com/main/support?hsLang=en)
- [Documentation](https://www.toodledo.com/info/index.php)
- [Video tutorials](https://www.toodledo.com/info/videos.php)
- [Forums](https://www.toodledo.com/forums/index.php)
- [Blog](https://blog.toodledo.com/?hsLang=en)
- [Developers](https://info.toodledo.com/main/developers?hsLang=en)
- [Third-party apps](https://www.toodledo.com/tools/directory.php)
- [Newsletter](https://info.toodledo.com/main/newsletter?hsLang=en)

#### Company

- [About](https://info.toodledo.com/main/about?hsLang=en)
- [Contact](https://info.toodledo.com/main/contact?hsLang=en)
- [Press](https://www.toodledo.com/info/press.php)
- [Affiliates](https://info.toodledo.com/affiliates?hsLang=en)
- [Privacy](https://www.toodledo.com/info/privacy.php)
- [Terms](https://www.toodledo.com/info/terms.php)
- [Sign in](https://www.toodledo.com/signin.php)
- [Create account](https://www.toodledo.com/signup.php)

© 2004–2026 Toodledo · Centurion Ventures I, LLC[Privacy](https://www.toodledo.com/info/privacy.php)[Terms](https://www.toodledo.com/info/terms.php)[Security](https://info.toodledo.com/main/security?hsLang=en)