--- title: Advanced Search Guide — Saved Searches & Batch Edit | Toodledo Help description: Build advanced searches with AND/OR rules, save them for quick access, and use Batch Edit to change many Toodledo tasks at once. image: https://info.toodledo.com/hubfs/info-site-2026/toodledo-og-1200x630.png --- [Toodledo](https://info.toodledo.com/main?hsLang=en) - Product Tools [TasksFolders, subtasks, priorities, repeats, alarms](https://info.toodledo.com/main/tasks?hsLang=en) [NotesLong-form notes, organized in folders](https://info.toodledo.com/main/notes?hsLang=en) [ListsCustom multi-column lists, 20+ column types](https://info.toodledo.com/main/lists?hsLang=en) [OutlinesUnlimited-depth hierarchical outlines](https://info.toodledo.com/main/outlines?hsLang=en) [HabitsDaily tracking with auto-updating charts](https://info.toodledo.com/main/habits?hsLang=en) More [Productivity toolsHotlist, Scheduler, Goals, Statistics, Timer](https://info.toodledo.com/main/productivity-tools?hsLang=en) [CollaborationShare, assign, workspaces, alerts](https://info.toodledo.com/main/collaboration?hsLang=en) [Mobile & synciOS, Android, desktop, automatic sync](https://info.toodledo.com/main/mobile-apps?hsLang=en) [Integrations & APICalendar sync, 50+ apps, import/export](https://info.toodledo.com/main/integrations?hsLang=en) [Security & privacySSL, encryption at rest, 2-step auth](https://info.toodledo.com/main/security?hsLang=en) - Solutions By role [Teams & business](https://info.toodledo.com/business?hsLang=en) [Law firms](https://info.toodledo.com/law-firm?hsLang=en) [Accounting firms](https://info.toodledo.com/accounting-firm?hsLang=en) [Service companies](https://info.toodledo.com/servicecompanies?hsLang=en) [Executives](https://info.toodledo.com/toodledo-for-executives?hsLang=en) [Freelancers](https://info.toodledo.com/toodledo-for-freelancers?hsLang=en) [Non-profits](https://info.toodledo.com/toodledo-for-non-profit?hsLang=en) By method [Getting Things Done (GTD)](https://info.toodledo.com/gtd?hsLang=en) [Toodledo for ADHD](https://info.toodledo.com/adhd?hsLang=en) [Migrate from Todoist](https://info.toodledo.com/migrate-from-todoist?hsLang=en) [What is Toodledo?](https://info.toodledo.com/what-is-toodledo?hsLang=en) [Affiliate program](https://info.toodledo.com/affiliates?hsLang=en) - [Pricing](https://info.toodledo.com/main/pricing?hsLang=en) - Resources [Help center](https://info.toodledo.com/main/help?hsLang=en) [Support](https://info.toodledo.com/main/support?hsLang=en) [Documentation](https://www.toodledo.com/info/index.php) [Community forums](https://www.toodledo.com/forums/index.php) [Blog](https://blog.toodledo.com/?hsLang=en) [Developer API](https://info.toodledo.com/main/developers?hsLang=en) [Newsletter](https://info.toodledo.com/main/newsletter?hsLang=en) [About Toodledo](https://info.toodledo.com/main/about?hsLang=en) [Sign in](https://www.toodledo.com/signin.php) [Start free](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=nav) [Toodledo](https://info.toodledo.com/main?hsLang=en) / [Help center](https://info.toodledo.com/main/help?hsLang=en) / Advanced search Help center · Guide # Advanced search: find exactly what you need. Build simple or complex search criteria, save them as custom to-do lists, and edit a whole batch of tasks at the same time. [Creating searches](https://info.toodledo.com/main/help/advanced-search#creating-advanced-searches)[Saving searches](https://info.toodledo.com/main/help/advanced-search#saving-searches)[Managing searches](https://info.toodledo.com/main/help/advanced-search#managing-searches)[Batch edit](https://info.toodledo.com/main/help/advanced-search#batch-edit) ## Creating advanced searches Toodledo has a simple interface that will allow you to build a set of rules that will match the tasks that you want to find. 1. To get to the search page, click the "Search" link in the ribbon on the left side of the page when you are viewing your tasks. 2. To add a new rule, click "Add New Rule". 3. Use boolean operators (AND/OR), sub-rules, and a large selection of parameters to construct any search that you want. 4. Each rule is on its own line. The "Match Any" or "Match All" option will determine how each rule is applied to your tasks. If you select "Match Any", each rule will be applied independently, and a task that matches any of your rules will show up in the results. If you select "Match All", a task will only appear in the results if it matches every rule that you have set up. 5. To split a rule into two sub-rules, click the split icon. ![Advanced search rules](https://static.toodledo.com/images/tour/search_big.png) *Figure 1: A complex search using 2 rules and 2 split rules. We clicked "Add Rule" twice and then clicked "split rule" once. In this example, we are looking for uncompleted tasks that are due in the next 5 days AND have a priority of 2 or 3.* ## Saving searches Saving searches allows you to revisit them. 1. Create your search rules and click "Search". 2. Type a name into the input box and click "Save". 3. Your saved search is added to the sidebar for quick access to your personalized list. ![A saved search](https://static.toodledo.com/images/tour/search_big2.png) *Figure 2: A saved search called "Completed last month". From here you can view the matching tasks, modify the search criteria, or permanently forget the saved search.* ## Managing searches 1. To modify a saved search, open the search and click "Modify". 2. Alter the rules and click "Search". 3. Click "Save" to update the existing search, or "Save As" to create a new saved search. **Delete.** To delete a search, click the trash icon. ## Using search with batch edit The Batch-Edit tool allows you to quickly perform the same edit on multiple tasks at the same time. 1. Construct a search that finds all the tasks that you want to edit. 2. Select the "Batch-Edit" option from the Action menu. The Action menu is on the right side of the toolbar above your list. 3. This will reveal a section where you can pick the edits that you want to make. To edit a field, click the checkbox adjacent to that field, then select or input the new value. 4. Click "Save Changes" and every task in your search will be modified to this new value. ![Editing tasks with batch edit](https://static.toodledo.com/images/tour/search_big3.png) *Figure 3: Editing the matching tasks to mark them all as completed. If you have dozens of tasks that you want to edit simultaneously, this can be a big time saver.* [← Back to the Help center](https://info.toodledo.com/main/help?hsLang=en)   [Watch the how-to videos](https://info.toodledo.com/main/videos?hsLang=en) ## Save the searches you run every day. Saved searches come with Standard and above. 14 days free, no credit card. 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