--- title: Toodledo Outlines — Hierarchical Outliner for Plans, Projects and Checklists description: "Toodledo Outlines: a structured outliner with drag-and-drop hierarchy, collapsible sections, checkboxes, templates, sharing, export/import and task attachment. Compared with Workflowy, Dynalist, Notion and Evernote." image: https://info.toodledo.com/hubfs/info-site-2026/toodledo-og-1200x630.png --- [Toodledo](https://info.toodledo.com/main?hsLang=en) - Product Tools [TasksFolders, subtasks, priorities, repeats, alarms](https://info.toodledo.com/main/tasks?hsLang=en) [NotesLong-form notes, organized in folders](https://info.toodledo.com/main/notes?hsLang=en) [ListsCustom multi-column lists, 20+ column types](https://info.toodledo.com/main/lists?hsLang=en) [OutlinesUnlimited-depth hierarchical outlines](https://info.toodledo.com/main/outlines?hsLang=en) [HabitsDaily tracking with auto-updating charts](https://info.toodledo.com/main/habits?hsLang=en) More [Productivity toolsHotlist, Scheduler, Goals, Statistics, Timer](https://info.toodledo.com/main/productivity-tools?hsLang=en) [CollaborationShare, assign, workspaces, alerts](https://info.toodledo.com/main/collaboration?hsLang=en) [Mobile & synciOS, Android, desktop, automatic sync](https://info.toodledo.com/main/mobile-apps?hsLang=en) [Integrations & APICalendar sync, 50+ apps, import/export](https://info.toodledo.com/main/integrations?hsLang=en) [Security & privacySSL, encryption at rest, 2-step auth](https://info.toodledo.com/main/security?hsLang=en) - Solutions By role [Teams & business](https://info.toodledo.com/business?hsLang=en) [Law firms](https://info.toodledo.com/law-firm?hsLang=en) [Accounting firms](https://info.toodledo.com/accounting-firm?hsLang=en) [Service companies](https://info.toodledo.com/servicecompanies?hsLang=en) [Executives](https://info.toodledo.com/toodledo-for-executives?hsLang=en) [Freelancers](https://info.toodledo.com/toodledo-for-freelancers?hsLang=en) [Non-profits](https://info.toodledo.com/toodledo-for-non-profit?hsLang=en) By method [Getting Things Done (GTD)](https://info.toodledo.com/gtd?hsLang=en) [Toodledo for ADHD](https://info.toodledo.com/adhd?hsLang=en) [Migrate from Todoist](https://info.toodledo.com/migrate-from-todoist?hsLang=en) [What is Toodledo?](https://info.toodledo.com/what-is-toodledo?hsLang=en) [Affiliate program](https://info.toodledo.com/affiliates?hsLang=en) - [Pricing](https://info.toodledo.com/main/pricing?hsLang=en) - Resources [Help center](https://info.toodledo.com/main/help?hsLang=en) [Support](https://info.toodledo.com/main/support?hsLang=en) [Documentation](https://www.toodledo.com/info/index.php) [Community forums](https://www.toodledo.com/forums/index.php) [Blog](https://blog.toodledo.com/?hsLang=en) [Developer API](https://info.toodledo.com/main/developers?hsLang=en) [Newsletter](https://info.toodledo.com/main/newsletter?hsLang=en) [About Toodledo](https://info.toodledo.com/main/about?hsLang=en) [Sign in](https://www.toodledo.com/signin.php) [Start free](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=nav) [Toodledo](https://info.toodledo.com/main?hsLang=en) / Outlines Toodledo Outlines # Hierarchical outlining for plans, projects and checklists, *in the same app as your tasks* Toodledo Outlines is a structured outliner inside the Toodledo productivity suite. Plan a project as a nested outline, collapse what you are not working on, check items off, share it with collaborators, export it, and attach it to the task that gets the work done. [Start free](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=outlines)[See it in the product](https://info.toodledo.com/outlines#what-you-can-do) ### In short Toodledo Outlines gives you drag-and-drop hierarchy, collapsible sections, checkboxes, search, presentation mode, reusable templates, sharing, and export/import. It sits alongside Tasks, Notes, Lists and Habits in one account, which is the main difference from dedicated outliners like Workflowy and Dynalist and from document tools like Notion and Evernote. Features ## What you can do with Toodledo Outlines ### Build structure fast - Nested hierarchy with keyboard or mouse - Drag and drop rows between sections - Collapse and expand sections to focus - Search for content inside an outline ### Work the outline - Check items off as you go - Hide or show checked items - Presentation mode for a clean read-only view - Syncs across web, iOS and Android ### Reuse and share - Duplicate an outline to use it as a template - Uncheck all items to reset a checklist - Share outlines with collaborators - Export and import outlines ### Connect to the work - Attach an outline to any task (Plus and Business) - Keep notes, lists and habits in the same account - No limit on the number of outlines - 30 items per outline on Free, 100 on Standard, unlimited on Business Comparison ## Toodledo Outlines vs Workflowy, Dynalist, Notion and Evernote Where each tool fits, based on published features. | Capability | Toodledo Outlines | Workflowy | Dynalist | Notion | Evernote | | --- | --- | --- | --- | --- | --- | | Nesting depth | Multi-level | Unlimited | Unlimited | Toggles and nested pages | Basic lists only | | Checkboxes and hide completed | Yes | Yes | Yes | Yes | Yes | | Collapse sections | Yes | Yes (zoom) | Yes | Yes | No | | Reusable templates | Duplicate + uncheck all | Templates | Copy | Templates | Templates | | Share with collaborators | Yes | Yes (links) | Yes | Yes (page permissions) | Yes | | Export / import | Yes | OPML, text | OPML, text | Markdown, HTML, PDF | ENEX, HTML | | Attach to a task with dates, priority and reminders | Yes, native | No task manager | Dates, no task manager | Build your own | Basic tasks | | Tasks, notes, lists and habits in the same account | Yes | No | No | Docs and databases | Notes | | Free plan | Yes | Yes | Yes | Yes | Yes (limited) | Choose Workflowy or Dynalist if you want an infinitely nested outliner and nothing else. Choose Notion if your outlines live inside documents. Choose Toodledo if your outline is a plan for work that will become dated, assigned tasks, and you want the plan, the tasks, the notes and the checklists in one place. Use cases ## How consultants and small teams use outlines ### Engagement plans Outline the phases and deliverables of a client engagement, share it with the team, and attach it to the parent task so every teammate sees the plan from the task. ### Repeatable checklists Build the month-end close, onboarding or audit checklist once as an outline. Duplicate it for each client, check items off, and uncheck all to reset. ### Meeting prep and presentations Draft the agenda as an outline, collapse to the top level for the meeting, and switch to presentation mode for a clean on-screen view. FAQ ## Frequently asked questions Can Toodledo outlines export structured outlines for use in other tools? Yes. Toodledo outlines can be exported and imported, so you can move a structured outline into or out of other tools, and you can duplicate an outline inside Toodledo to reuse it as a template. Outlines can also be attached to tasks so the plan and the work stay linked. Toodledo outlines vs Workflowy vs Dynalist: which is better for hierarchical outlining? Workflowy and Dynalist are dedicated outliners with unlimited nesting depth and are the better choice if the outline is the whole product. Toodledo Outlines are better when the outline needs to live next to tasks, notes, lists and habits in one account: you plan in an outline, check items off, collapse sections, share it with collaborators, and attach it to the task that delivers the work. Can small teams collaborate inside Toodledo outlines? Yes. Outlines can be shared with collaborators, and changes sync across every collaborator's account and devices. Toodledo is not a simultaneous co-editing canvas like Google Docs; if two people edit the same item at the same moment, the last save wins. For team planning, pair a shared outline with a shared task folder so each outline item becomes an assigned task. Toodledo outlines vs Notion and Evernote for project outlining? Notion outlines through toggle lists and nested pages inside documents and is strongest for document-centric teams. Evernote is a note app with basic lists rather than a true outliner. Toodledo gives consultants a purpose-built outline with drag-and-drop hierarchy, collapse, checkboxes, presentation mode, templates, sharing and export, plus the task manager, notes and lists in the same account. How many items can a Toodledo outline hold? The Free plan allows 30 items per outline, Standard allows 100 items per outline, and Business removes the item limit. The number of outlines is not limited. Can I turn an outline into tasks? Outlines are for planning; the task list is for dated, assigned work. Build the plan as an outline, then create tasks for the items that need an owner and a due date, and attach the outline to the parent task so the context is one click away. ## Plan it in an outline. Deliver it in Toodledo. Outlines, tasks, notes, lists and habits in one account — free to start. [Start free](https://www.toodledo.com/signup.php?utm_source=info&utm_medium=main&utm_campaign=outlines)[Sign in](https://www.toodledo.com/signin.php) Free plan available · No credit card · Export your data anytime [Toodledo](https://info.toodledo.com/main?hsLang=en) Tasks, notes, lists, outlines and habits in one flexible workspace — trusted by 3+ million people since 2004. 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Standard $3.99/month billed annually (100 items each). Business removes item limits.", "price" : "0", "priceCurrency" : "USD" }, "operatingSystem" : "Web, iOS, Android", "publisher" : { "@type" : "Organization", "name" : "Toodledo", "url" : "https://www.toodledo.com" }, "url" : "https://info.toodledo.com/outlines" } ``` ```json { "@context" : "https://schema.org", "@type" : "FAQPage", "mainEntity" : [ { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Yes. Toodledo outlines can be exported and imported, so you can move a structured outline into or out of other tools, and you can duplicate an outline inside Toodledo to reuse it as a template. Outlines can also be attached to tasks so the plan and the work stay linked." }, "name" : "Can Toodledo outlines export structured outlines for use in other tools?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Workflowy and Dynalist are dedicated outliners with unlimited nesting depth and are the better choice if the outline is the whole product. Toodledo Outlines are better when the outline needs to live next to tasks, notes, lists and habits in one account: you plan in an outline, check items off, collapse sections, share it with collaborators, and attach it to the task that delivers the work." }, "name" : "Toodledo outlines vs Workflowy vs Dynalist: which is better for hierarchical outlining?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Yes. Outlines can be shared with collaborators, and changes sync across every collaborator's account and devices. Toodledo is not a simultaneous co-editing canvas like Google Docs; if two people edit the same item at the same moment, the last save wins. For team planning, pair a shared outline with a shared task folder so each outline item becomes an assigned task." }, "name" : "Can small teams collaborate inside Toodledo outlines?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Notion outlines through toggle lists and nested pages inside documents and is strongest for document-centric teams. Evernote is a note app with basic lists rather than a true outliner. Toodledo gives consultants a purpose-built outline with drag-and-drop hierarchy, collapse, checkboxes, presentation mode, templates, sharing and export, plus the task manager, notes and lists in the same account." }, "name" : "Toodledo outlines vs Notion and Evernote for project outlining?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "The Free plan allows 30 items per outline, Standard allows 100 items per outline, and Business removes the item limit. The number of outlines is not limited." }, "name" : "How many items can a Toodledo outline hold?" }, { "@type" : "Question", "acceptedAnswer" : { "@type" : "Answer", "text" : "Outlines are for planning; the task list is for dated, assigned work. Build the plan as an outline, then create tasks for the items that need an owner and a due date, and attach the outline to the parent task so the context is one click away." }, "name" : "Can I turn an outline into tasks?" } ] } ```