Toodledo has been the quiet favorite of Getting Things Done practitioners since 2004. Inbox, contexts, energy levels, saved-search reviews — every part of the GTD workflow has a native home, not a workaround.
Custom fields and folders for your contexts. Saved searches that surface your daily next-action list in one click. A full Outlines surface for project planning. A Habits module that doubles as a Weekly Review checklist. After two decades of feature-by-feature feedback from GTD practitioners, the result is a tool that fits the methodology — not the other way around.
No more keeping the methodology in your head and the tasks somewhere else. Here's how David Allen's five steps line up with what's already in the app.
Inbox folder plus quick-add via web, iOS, Android, email-to-task or the public REST API. Get it out of your head in under five seconds, wherever you are.
Break captures into actionable next steps with subtasks, contexts, time estimates and energy levels. Two-minute-rule checkbox. Reference items go to Outlines.
Folders per area of focus, tags for contexts (@home, @calls, @errands), Hotlist for “must-do today”. Custom fields for waiting-for and someday/maybe.
Saved searches build your Weekly Review in two clicks — open loops, stalled projects, overdue, on-the-shelf. The Habits module tracks the review itself, gently.
A customizable Hotlist filters by context + time + energy so you always see what's actually doable now. Calendar sync keeps the day job in view.
A starter template pre-builds the folders, tags and saved searches above. Import it after signup and you're running GTD by lunch.
@calls, @errands, @home, @waiting — model them however your trusted system requires. Filter by a single context or combine with energy and time.
The “vertical thinking” surface David Allen describes — brainstorm sub-projects with no commitment, promote ideas to next actions when ready.
“Today @home with low energy.” “All next actions for the Q3 launch.” Save the queries that match your reviews; click once to open.
“First Monday of each month.” “Every other Thursday.” “Three days before the 15th.” The most flexible recurrence engine in the category.
Use it for daily and weekly reviews. Lightweight scaffolding, no streak shaming — the discipline the methodology relies on, automated.
Pipe captures from Slack, calendar invites, email forwards, Apple Notes — anything with a webhook becomes a Toodledo Inbox source.
“I’ve tried OmniFocus, Things, TickTick. Toodledo is the only one that doesn’t fight me on contexts.”
— Long-time GTD practitioner, on the Toodledo forums
Pure GTD. Toodledo gives you the primitives — folders, tags, saved searches, custom fields — and lets you assemble your own trusted system. No opinionated workflow is forced on you.
Standard at $3.99/mo (annual) covers everything most GTD users need: subtasks, saved searches, custom alarms and all integrations. Plus at $5.99/mo adds full history and file storage if you keep reference material in-app. Free is enough to evaluate the fit.
Yes — export to CSV from your current app and use Toodledo's import wizard. Most users complete the migration in under 15 minutes; projects, contexts, due dates and notes map automatically.
Yes. A pre-built GTD setup with Inbox, Next Actions, Projects, Waiting For and Someday/Maybe folders, the standard contexts and the four core saved searches. Free to import after signup.
Native iOS and Android apps and a full-featured web app that works on any desktop OS. Real-time sync across all devices on every plan, including Free.
14 days of Standard free. No credit card. Cancel anytime.